Executive Officer

Executive Officer (HR, Data. Admin and Governance)
Hillingdon West London
48,000 - 57,000 per annum
Start: ASAP

About the role

Key Responsibilities

Executive & Administrative Support

• Provide confidential secretarial and administrative assistance to the Principal and Senior Leadership Team.

• Act as a liaison between internal and external stakeholders.

• Organise meetings, manage communications, and ensure accurate record-keeping and follow-up.

• Support the administrative functions of the school and the Governing Body.

Human Resources

• First point of contact for HR matters, advising on employment policies and procedures.

• Oversee recruitment, onboarding, induction, and performance management cycles.

• Maintain HR systems, records, and compliance, including the Single Central Record (SCR).

• Monitor staff attendance, support absence management and formal HR processes.

Data & Compliance

• Manage statutory data returns and ensure accurate use of the MIS (e.g., SIMS, Arbor).

• Maintain student and staff records, handle CTF transfers, and oversee GDPR compliance.

• Act as the Data Processing Officer.

Governance Support

• Provide full clerking services to the Governing Body including scheduling, agendas, minutes, and compliance.

• Coordinate Governor training and ensure all governance-related documentation is complete and current.

General Administration

• Maintain and update school documentation such as handbooks and policies.

• Support admissions, liaise with parents/carers, and oversee the school's communication channels.

• Contribute to strategic planning and the effective daily functioning of administration services.

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Person Specification

Qualifications & Training

• A-Levels or equivalent

• GCSE English and Maths (Grade C or above)

• School administration qualification or equivalent

• Foundation Level 3 Certificate in People Management Practice (or equivalent HR qualification)

• Governance Professional qualification

• Safer Recruitment Training

• Level 4 Diploma for School Business Managers

Knowledge & Experience

• Experience working in education and HR

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Experience managing and using MIS systems such as SIMS or Arbor

• Understanding of school operations, HR processes, and governance

Personal Attributes

• Strong interpersonal and public relations skills

• High level of professionalism, confidentiality, and discretion

• Excellent organisational and time management skills

• Ability to work independently and collaboratively

• Commitment to safeguarding and promoting the welfare of children and young people

About the school

We are working with a highly established Specialist provision in Hillingdon which supports children and young people aged 7 to 19 with moderate to severe learning difficulties, including autism and associated complex needs. The school provides a caring, structured, and inclusive environment tailored to meet individual learning, communication, and therapeutic needs. Emphasising holistic development, it offers a broad and balanced curriculum alongside a strong pastoral framework, aiming to empower students to reach their full potential both academically and socially. The dedicated staff work in partnership with families and external professionals to create a nurturing and supportive community focused on each learner’s progress and wellbeing.

The school are seeking a proactive and experienced Executive Officer to provide high-level, confidential administrative and operational support to the Principal and Senior Leadership Team. This pivotal role ensures effective coordination of HR, data management, governance, and general administration to support the smooth running of the school.

Requirements

To be considered for the role of Executive Officer you will:

• HR related degree
• DBS on the update service

Salary is dependent on experience, training or qualifications. The minimum experience, training or qualifications required for this position are:

• Experience working with education

Key responsibilities

As Executive Officer you will be responsible for:

• Supporting with Data, Governance and Admin

What the school offer

In return, the school can offer the successful candidate:

Smart Teachers do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

How to apply

Apply via this website with an up-to-date CV and contact details. For more information, or an informal chat about the role, please call Saiad Jama on 020 7065 7500 or email [email protected].